As of May 2023 Polar Security LTD has been acquired by IBM (https://www.ibm.com/) and will be integrated into the IBM organization. Polar Security LTD an IBM Company (“IBM AE”) is committed to protecting the privacy of “candidates”. During this integration phase, if you have any questions about IBM AE’s handling of your personal information you can contact IBM Chief Privacy Office Helpdesk.
Polar Security LTD, an IBM company, takes your personal information protection seriously and respects local data protection laws.
This Privacy Policy explains how Polar Security LTD processes your personal information during the recruitment and/or hiring process in order to progress your application, which may culminate in the entering into a contract with you.
This privacy notice applies to Polar Security LTD and IBM subsidiaries except where a subsidiary presents its own statement without reference to IBM’s.
We request that you read and acknowledge this Privacy Notice.
1. What personal information will Polar Security LTD process about you?
Personal information you provide, which may include:
You will receive more information about the nature of the pre-employment verification checks before they begin.
Personal information processed during the recruitment process, although it will vary by the country and nature of the role for which you will be considered, which may include:
Personal information processed if you receive and accept an Polar Security LTD offer of employment, such as your email address, first name, middle name, last name and Porar Security LTD employee serial number may be used from the date of offer acceptance.
2. For what purposes Polar Security LTD will process your personal information?
In response to your application or your interest about job positions, your information will be used by Polar Security LTD as necessary to:
By submitting your application, you authorize Polar Security LTD to store your personal information in Polar Security LTD’s Recruitment tools for the secure storage of your data whilst your application is assessed and otherwise as set out above.
3. For how long will we retain your personal information?
If you are given and accept an offer of employment by Polar Security LTD, the personal information collected during your pre-employment period may become part of your employment record on Polar Security LTD’s personnel records Employment Data System, to be retained throughout and for a period of time after your employment with Polar Security LTD(specific periods vary by country).
If Polar Security LTD does not employ you, Polar Security LTD will retain your personal information according to the document retention policy after which your personal information will be erased from the Recruitment systems.
4. With whom and why we share your personal information?
Your information may be accessed by and shared with Polar Security LTD recruiters, Polar Security LTD Recruitment Process Outsourcing, Polar Security LTD Talent Acquisition focals, hiring managers of Polar Security in the relevant IBM subsidiaries, who are involved in the recruitment process on a need-to-know basis, as relevant and necessary for your application for the role you are being considered for. This includes IBM subsidiaries publishing job advertisements on a non-IBM website or on the subsidiary’s website. Where an advertisement is posted on a non-IBM website or on the subsidiary’s website, please refer to the Privacy Notice published on such website for further details regarding the processing of your personal information.
In some cases, Polar Security LTD shares your personal information with third parties if legally required or allowed, to achieve the purposes informed above. Depending on the geography, these third parties are suppliers of Human Resource Information Systems, used by Polar Security LTD, as well as suppliers related to occupational health and safety management services systems.
Your information may be accessed by government officials where legal reporting requirements may exist, or law enforcement agencies or private litigants in response to valid law enforcement process (warrant, subpoena, or court order).
If your prospective management line is out of the country, we may transfer your personal information from the country to which you applied to other people within the same function in one or more IBM subsidiaries in other countries as applicable for the purpose of processing your application, ensuring that your data is processed according to local laws and IBM requirements.
Polar Security LTD has implemented various safeguards to keep your personal information protected, wherever it may be, including:
· IBM’s privacy practices, described in this Privacy Policy, comply with the APEC Cross Border Privacy Rules System. The APEC CBPR system provides a framework for organizations to ensure protection of personal information transferred among participating APEC economies. More information about the APEC framework can be found here.
More information can be found at https://www.ibm.com/privacy/us/en/.
5. Your rights
Information regarding your rights can be found in the section “Access/Accuracy” at https://www.polar.security/privacy
Please be aware that depending on the circumstances, if you request us to delete or otherwise stop processing your personal information, we may not be able to proceed with your application, as it may depend on the analysis of such personal information.
6. General
More information on how Polar Security LTD handles your privacy, such as the Controller of your personal information, including the legal basis applicable to the recruitment process, how to send questions and complaints and how to contact us can be found at https://www.polar.security/privacy .
7. Declaration and confirmation:
You declare and confirm that the information you have provided as part of your application is true and complete. You must promptly update any information you have provided as and when there are changes.
You understand that any misrepresentation or deliberate omission of fact may lead to Polar Security LTD’s termination of your employment or consideration for employment.
We may change this policy from time to time. We will post any changes to this policy on this page.
Last updated: 15 June 2023
CANADIAN RESIDENTS: Polar Security LTD is committed to compliance with the Accessibility for Ontarians with Disabilities Act (AODA), Accessibility for Manitobans Act (AMA), and the Ontario Human Rights Code in the recruitment process.
https://www.ontario.ca/laws/statute/05a11
https://www.cphrmb.ca/news/376500/The-Accessibility-for-Manitobans-Act.htm
http://www.ohrc.on.ca/en/ontario-human-rights-code
HUNGARIAN RESIDENTS: PROTECTION OF PERSONAL INFORMATION PURSUANT TO HUNGARIAN LEGISLATION
We draw your attention that you can submit your claims on data handling which will be investigated and remedied as soon as possible but not later than 1 month. In case of a breach in your personal information, you can submit a claim to the National Authority for Data Protection and Freedom of Information (www.naih.hu) according to section 22 of the Act CXII of 2011 on the Right of Informational Self-Determination and on Freedom of Information. Also, in case of breach you are entitled to claim reimbursement according to the Hungarian Civil Code. In case of such request we provide you detailed information about the remedy options.
You are further advised that your ID and password will be deleted twelve months from the time your application process concludes or the last time you had access to this tool
By applying to the specific position and/or sharing your CV with us, you are hereby confirming to be informed about and explicitly accepting the above terms.
BULGARIAN RESIDENTS: CONSENT FOR RETENTION OF PERSONAL DATA ACCORDING TO THE BULGARIAN DATA PROTECTION ACT ART. 25 J PAR. 1
I agree Polar Security LTD, to retain my personal data for 2 (two) years. I am aware that I am entitled to request any time information and to request correction or deletion of the personal data in accordance with the applicable legislation via: https://www.polar.security/privacy . In case of violation of my rights in regard the protection of personal data I have right to submit a claim at the competent Bulgarian Commission for Protection of Personal Data - www.cpdp.bg.
